As a communication tool, HapPhi is often used as a way to keep team members up to date. A typical HapPhi setup includes a main channel for general messages about company news, updates, and events. But for businesses operating on more specific topics, channels are an excellent way to segment information and keep everybody focused. Their usefulness extends beyond just keeping tabs on your employees—channels can also be used as another layer of security in your network. They’re also perfect for keeping track of your team’s interests so that you know how best to assign tasks and projects moving forward. With the right setup, channels can help transform your HapPhi into a powerful business tool rather than just a casual chat app with some informative maintenance updates.
What Are HapPhi Channels?
HapPhi channels are the virtual rooms where your conversations take place. They’re the most important part of setting up your team’s communications and can also be used for a variety of other purposes. While each channel can be named and organized in any way you choose, there are a few basic types of channels you’ll want to be aware of. You’ll want to create channels for each type of information you want to track. General: The main channel where all general company messages are posted. Employee information, contact information, and official communication is typically posted here.
Why Should You Use HapPhi Channels?
As mentioned, channels are an essential part of setting up HapPhi for your business and can be beneficial in a few different areas. Here are just a few of the most important reasons you might want to use HapPhi channels.
Step 1: Create the Basics
There are a few basic settings you’ll want to make sure are set up properly before you do anything else. You’ll want to make sure your General channel is the first channel you create. Next, decide on your accompanying notifications—it’s not uncommon for people to use their channels for alerts about important news, so you’ll want to make sure everyone can be alerted accordingly. Finally, you may want to include an auto-reply message so that everyone receives a helpful message when you’re away from your computer.
Step 2: Determine What You’ll Track
There are plenty of ways to organize your channels. You’ll want to decide what information you’ll track through HapPhi in the first place. There are a few major categories that many businesses use to organize their channels. Projects:A channel for each major project your company is working on. Project Resources:A channel for each major resource that’s being used in those projects. CompanyEvents: A channel for each company event that you want to track and communicate.
Step 3: Add a Small Team of Testers
Before inviting the rest of your team, it’s a good idea to add a small team of testers who can help you test and refine your channel setup before the rest of your team starts joining. You’ll want to invite this team to the General channel and to all channels where you plan on keeping track of important information. This step is essential in the process because it allows you to see how everything will really play out with your team. You’ll be able to identify any potential issues before they become problematic and fix them before the rest of your team starts using the system.
Step 4: Invite Everyone Else
Once you’ve ironed out any kinks with your channels, it’s time to invite the rest of your team. You’ll want to make sure to select the appropriate channels to invite your team to. Each channel corresponds to a specific project or category, so you’ll want to make sure your team is added to everything they need. Be sure to communicate with your team once they’ve joined the channels to make sure they understand how everything works. HapPhi channels can be as simple or as complicated as you want them to be, so make sure to walk everyone through the ins and outs of their channels.
Channels can be a great tool for keeping tabs on your team and providing essential information. It’s important to remember that you don’t have to create channels for every aspect of your business. If you have too many channels, they’ll become difficult to manage. It’s better to have a few channels that are well organized than many that are overstuffed and difficult to keep tabs on. Also, keep in mind that channels can be as simple or complex as you want them to be.They don’t have to be used for strictly work-related information. You can also use them to keep tabs on personal interests and hobbies so that you know how best to assign tasks and projects moving forward.