Did you know that you can transform your file searching from a frustrating task to an enjoyable one? Well, as it turns out, if you know where to look, you can find your desired files at the tap of a button.
Whether you’re a research junkie, a student, or a professional, having to find specific files can be frustrating, particularly when you don’t know where to start. However, with a few simple tricks, searching for files will become much easier. In this post, we’ll be highlighting 7 ways to make file searching easier. Check them out now.
HapPhi allows detailed search criteria
When you’re trying to find a file, the first thing you want to do is narrow down your search criteria so that you can find what you’re looking for. If you only search for a few specific words, it may be easier for you to find the files you’re looking for.
While the general search criteria such as file type, file size, and file name will help you find a large range of files, a detailed search will help you find specific files. You can use the “Search Criteria” section to narrow down your criteria to find files that meet your needs.
HapPhi organizes your folders in advance
One of the best ways to simplify searching is to organize your files in advance. This can make it much easier to find the specific documents you’re looking for, as it will let you search through all of your files at once.
When organizing your files, think about the types of files you use most commonly. For example, if you’re a student, it may be helpful for you to organize your files by course. Perhaps you’re a researcher, so you may want to organize your files by topic.
When organizing your files, make sure to go through each folder and tag all of the documents inside with the appropriate labels. Organizing your files can help make file searching much easier in the long run.
HapPhi uses a detailed tagging system
Another method to make file searching easier is to use file tagging. When you tag a file, you mark it as “important” or “unimportant,” “important person,” or “location.”
For example, say that you’re building a presentation. At first, you might include the topic of the presentation and the speaker’s name. Later, you decide that the presentation should include a table of numbers.
Now, you go back to your file and decide to tag the file as “presentation,” “table of numbers,” and “John Smith.” This way, you’ll be able to quickly find any presentation files that have the “table of numbers” topic.
HapPhi uses powerful file search tools
When trying to find specific files, it can be helpful to search for files that meet certain criteria. However, it’s also helpful to widen your search criteria to find other types of files.
For example, say that you have a presentation file and a report file. When you search for files that meet the criteria of “presentation,” “report,” and “John Smith,” you won’t find your presentation file. However, if you widen your search criteria to include the words “presentation 2016,” “report 2015,” and “Smith, John,” you would be able to find the presentation file you’re looking for.
HapPhi automatically backs up files
One of the benefits of using a cloud storage service is that you can access your files from any device. However, if you lose your computer, it’s easy to lose all of your files.
One of the best ways to make sure that you don’t lose files is to automatically back them up. If you enable automatic file backups, you won’t have to worry about backing up files manually. Instead, your computer will automatically back up files that you save in your cloud storage.
Moreover, you can use file search to find any specific file that you’ve backed up automatically, which can be helpful in case you lose your computer or if you want to access your files remotely.
HapPhi your environment search-friendly with AI
Did you know that you can use HapPhi’s AI technology to make your file search more efficient? When you’re trying to find a specific file, you can use AI to narrow down your search.
For example, let’s say that you’re trying to find a presentation file. As you begin searching, HapPhi’s AI technology would narrow down your search criteria to “presentation.” As you continue to search, the AI would narrow down your search criteria to “presentation 2016,” “presentation John Smith,” etc. This way, you’ll be able to find the file you’re looking for much more quickly.