7 Communication Options That Are Better Than Email, And What You Should Use When

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Have you ever had a day so full of meetings that you didn’t have time to check your email? Or maybe there’s just so much email coming in that it becomes distracting. We live and work in an interconnected world, and the most efficient way to get things done is through digital communication. But should you use email, or something else? Here are 7 communication options better than email, and what you should use when.

Video Conferencing

Video conferencing is something that has become a regular part of communication in the workplace. Many large companies use video conferencing extensively, and it’s no surprise that the tools have become so popular. If you need to communicate with someone who is not in the same office as you, or not near a phone, video conferencing is a great solution. You can also use video conferencing to make sure you have a record of a meeting, which can be important if you’re in sales and need to follow up with clients. There are plenty of ways to use video conferencing, and it’s best to choose the platform that works best for you. Most video conferencing apps will allow you to make one-on-one calls, as well as call groups. While video conferencing is great for many types of communication, it does have a few limitations. If you need to be writing things down or accessing documents, you’ll likely have to switch to a different platform. Video conferencing works best as a way to communicate visually with other people.

Comprehensive tools like HapPhi

While there are a lot of great tools for communication, it’s important not to overload yourself with too many tools. This can create a cluttered work environment that can make it harder to get work done. HapPhi is a comprehensive communication tool that covers everything you need to stay on top of communication. HapPhi enables you to create team calendars, send out team messages and emails, and set reminders for important events. One of the best features of HapPhi is that you can create different channels based on what you want to discuss. This allows you to create very specific channels, so you only discuss what’s necessary. If you want to create a more collaborative environment, HapPhi has its own document management system wrapped around real-time chat and AI search, and you can also create to-do lists. HapPhi is a great tool for businesses of all sizes, and it’s available for all devices.

Collaboration tools

If you communicate with your team members frequently, or you work on a team that is spread out, you may need a specific collaboration tool. Collaboration tools are specifically designed to help teams work together and access information. There are multiple collaboration tools available, so you can choose the one that best suits your team’s needs. With collaboration tools, you can create a central hub for all information related to the project. This can be documents, calendars, and communication about the project. Collaboration tools are great for large teams that need to stay in the loop with each other. While many collaboration tools are extremely robust, there are also plenty of simpler options for smaller teams. One of the best collaboration tools is Google Drive. This tool is great for sharing documents and calendars with your team. You can also use it to create and access your own information. With Google Drive, you can create folders where you can store documents and information that is relevant to your team. And you can invite other people to access these folders so they can contribute as well.

Slack

Slack is a collaboration tool that has been popular for years. While it was originally designed as a communication tool for offices, it has since become a communication tool used by individuals as well. Slack allows you to create channels where you can discuss topics with your team members. You can also create private channels that are only accessible to specific people on your team. While Slack is a great collaboration tool, there are other communication tools that are even more robust. If you have a small team, or you want a simple and easy-to-use communication platform, Slack is an excellent choice. Slack is available on all major platforms and is free for teams under 5 people.

Google Docs

Google Docs is more than just a simple collaboration tool. While it’s best known for being helpful for teams that need to work on documents together, it can also be helpful for communication. If you have a project that you want to keep track of, you can create a document for it. You can then share that document with your team members so they can edit it and add their thoughts as well. If you have a team project that you need to track and monitor, you can use Google Docs to create a spreadsheet. This is helpful if you have a specific set of criteria, or a project process you need to track. You can create multiple sheets in the same document, which can be helpful if you have multiple topics in your project.

Join a Communication Platform

There are many communication platforms available today, including Slack, HapPhi, and Google Apps. If you’re in need of an all-in-one communication platform and you don’t want to create your own, you can join a platform. While there are many communication platforms available, not all of them are made for every type of business and every type of situation. Be sure you choose the platform that best fits your needs and your team.

Conclusion

Communication is one of the most important parts of running a business, and email is often the default choice. However, email is not the most efficient communication method, and it can actually be detrimental to employee productivity. Depending on the type of communication you need to do, there are many different communication options better than email. With the right communication tools, you can stay organized and on top of your work.

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