When most people think of video conferencing, they probably imagine a room full of people staring at their laptop cameras in a dark and uninspiring conference room. If your organization is considering a video collaboration system, you may be wondering if it’s worth the cost and effort to implement. After all, won’t remote team members just prefer texting or Slack messages? Won’t face-to-face communication once or twice a week be enough? How much time will this save us? Do we really need it? It depends on how you look at it. With so many collaboration options available, choosing which one to use for your team can be overwhelming. That being said, there are plenty of reasons why implementing an effective video collaboration system is well worth your time and money. Let’s take a deeper look at the advantages of "go live" video technology.
It’s Just Face to Face Collaboration, But Online
We all know how important face-to-face communication is in the workplace. Whether you’re brainstorming, pitching ideas, or just connecting with your team members, face-to-face communication is essential in creating a productive and collaborative work culture. But how can remote employees make the most out of these important face-to-face communication moments? How can they replicate the feeling of being in the same room with their coworkers? Video conferencing is the best way to replicate face-to-face communication online. It allows remote employees to see each other, speak to each other, and even share their computer screens with one another.
Remote Employees Can Hear, See, and Speak
Not only can remote employees see each other, but they can also hear and speak to each other. For example, voice-over-internet-protocol (VOIP) technology allows remote employees to connect with each other over the phone just as if they were in the same office. While a video conferencing system may not be equipped with built-in telephones, you can connect your phone system to the video conference. It’s like having a virtual PBX. Videoconferencing systems allow you to use built-in microphones and speakers to communicate with each other. Some systems will even let you connect your computer’s speakers and microphones so you can actually speak to each other in real-time using headsets.
Video Conferencing is Great for Team Communication
Are you trying to establish a stronger team culture? Do you want to reduce the amount of time you spend on unnecessary emails? If so, video conferencing is the way to go. You can use video conferencing to communicate with your team members on a variety of topics. This includes team building exercises, important updates from managers, or even virtual team building activities. One of the best ways to use video conferencing for team building is to host a virtual team building retreat.
remote employees can work together in the same room using video
If you have a remote team that works in the same industry, or with the same customers, it can be incredibly helpful to have them work together in the same room. Imagine if your remote employees were able to have weekly team meetings in the same room. And you were able to do it without having to hire another office building or buy more office furniture. This is what video conferencing allows you to do. It allows you to connect multiple remote employees into the same room using one video conference system.
Video Conferencing Makes Meetings More Effective
When you choose the right video conferencing software, you can even use it for team meetings. There are a few key differences between a video conference and a video call. A video call is a one-to-one video interaction, such as when a remote employee is connecting with their manager. A video conference is a one-to-many video interaction, such as when multiple remote employees are connecting with one another. Your team can use video conferencing to host conference calls, conduct interviews, share your company’s culture, and even plan out projects together. Video conferencing is the perfect alternative to conference calls and in-person meetings.
It Helps You Find Remote Employees easier
Finding the right remote employees is hard. You want to find candidates who are experienced, personable, and a good cultural fit — but how do you find them? If you’re trying to find the right candidates for video conferencing positions, it’s relatively easy. You can use video conferencing software to find candidates, interview them, and even hire them online.
The Bottom Line
Video conferencing can be used for a wide range of business functions, such as conducting one-on-one or group meetings, collaborating on projects, or even just for building a stronger team culture. It can be used by a wide range of employees, both in-house and remote. It can even be used by different departments within your company. However, for video conferencing to be effective, you need the right technology. You need a reliable video conferencing solution that will let you host high-quality meetings with ease. read more